Undergraduate Education Roles & Responsibilities

Manages field experience alignment; not responsible for curriculum. Coordinate internal internship application processes, field experience placement, internship student events/orientations.

Oversees curriculum, scheduling, accreditation; coordinates program operations.

Advises students on admission and program requirements; ensures DegreeWorks reflects progress, represents college programs at Admission events. Serves on advising committee or workshops.

Supports Course Scheduling initiatives with department leadership. Note: Does not enter course schedule in Banner. Will communicate with the ASA in Undergraduate Studies on scheduling updates, concerns or inquires. Support marketing and events of the program Supports the ASA on enrollment management and registrations in programs Supports student administration through preparation of tuition waivers, processing course permits, maintaining student files and records, and fulfillment of other student-related or program administrative requirements. Provides support for instruction through administration of course syllabi, class materials, exams, course evaluations, maintaining , etc. Provides support to the Senior Department Administrator in Undergraduate Studies on streamlining communication, textbook adoption and grading deadlines.

Partner with academic departments and leadership to identify high-demand courses, optimize course offerings, and address enrollment gaps Oversee and support course scheduling operations, providing guidance on policies, systems, and best practices to ensure accuracy and efficiency Guide departments on scheduling strategy, troubleshooting system and policy-related issues, and ensuring compliance with university standards Manage undergraduate curriculum processes, including proposal review, policy compliance, and coordination across academic committees Streamline curriculum workflows and improve documentation practices to enhance efficiency and compliance Oversee student records management, certification, and graduation verification processes to ensure accuracy and timely response to external stakeholders

Mentors/evaluate students in placements; provides feedback.

Organizes program-wide initiatives; aligns coursework with fieldwork.

Provides success strategies, refers students to campus resources, supports retention efforts, tracks and monitors progress toward degree, implements strategies to support student success metrics.

Course Permits Coordinate meetings with student/faculty for PSC

Monitor and communicate critical academic deadlines (scheduling, grading, textbook adoption) to ensure timely completion of key student success initiatives Serve as lead to the advising office and oversee advisor recruitment, onboarding, and professional development to strengthen advising team effectiveness Serves as on advising concerns

Supervises students in placements; resolves field issues.

Secures placements, partnerships; aligns experiences with standards.

Confirms student eligibility for placements and communicates; identifies cocurricular opportunities for development.

Collects and shares field data with coordinators; supports evaluation.

Prepares reports for accreditation, program review, assessment.

Documents advising appointments, tracks retention, academic progress, 4-yr/6-yr graduation; contributes data to reporting.

Lead undergraduate enrollment management through data analysis, reporting, and trend forecasting to support strategic decision-making and instructional planning Develop and deliver comprehensive enrollment and academic reports for leadership, translating complex data into actionable insights Collaborate with institutional partners (Registrar, IT, Decision Support) to ensure data integrity and alignment across academic systems Support accreditation and assessment efforts by maintaining documentation, analyzing curriculum data, and ensuring adherence to standards

Acts as liaison between field sites and program; shares student progress.

Facilitates meetings; communicates with partners and faculty.

Communicates policies, deadlines, progress benchmarks, opportunities; participates in faculty meetings.

Communicates on behalf of program as appropriate. Communication of course schedule to advisor.

Serve as a liaison between academic leadership and stakeholders to support communication, policy interpretation, and cross-functional collaboration Participate in college and university committees focused on enrollment, advising, scheduling systems, and academic data initiatives

Coordinates with Coordinators on placements and Advisors on readiness.

Coordinate with Advisors on policies and Supervisors on placements.

Coordinates with Coordinators on pathways and Supervisors on student progression.

Supports department on orientation for upper level students.