ARC Process

ARC Process Policy

College of Education Academic Regulations Committee Petition Review Process

The College of Education follows the University of South Florida Academic Regulations Committee petition process for undergraduate student petitions submitted through Archivum. This page provides the College of Education's internal process for assigning, reviewing, and documenting ARC petitions.

For full university instructions, please refer to the official USF guide:
USF Archivum ARC Petition Guide

Purpose

The purpose of the College of Education ARC process is to ensure that undergraduate ARC petitions are reviewed consistently, fairly, and in alignment with USF policy, college expectations, degree progression requirements, and, when applicable, teacher certification or clinical education requirements.

ARC petitions may include requests such as late add, late withdrawal, total withdrawal, withdrawal limit exception, and reinstatement. The College of Education review process is designed to support timely decision-making while ensuring that appropriate academic and program-specific information is considered when needed.

College-Level ARC Review Structure

The College of Education uses a college-level ARC review process. Petitions are not automatically routed to individual program coordinators.

Instead, the college designates an ARC Manager and ARC Representatives who are responsible for managing and reviewing petitions in Archivum.

ARC Manager

The ARC Manager coordinates the college-level workflow for ARC petitions. This role may include monitoring submitted petitions, confirming that the petition is ready for review, assigning petitions to an ARC Representative, and helping ensure that cases move through Archivum in a timely manner.

ARC Representatives

ARC Representatives review assigned petitions and enter final college-level decisions in Archivum. Representatives are expected to review the student's petition materials, relevant advising documentation, academic record information, and any additional information needed to make an informed decision.

Final ARC decisions are entered in Archivum by the assigned ARC Representative.

Role of Program Coordinators and Other Consultants

Program coordinators are not automatically assigned to review every ARC petition.

However, ARC Representatives may consult advisors, program coordinators, department chairs, certification personnel, clinical education personnel, or other appropriate college staff when the petition requires additional expertise.

Consultation may be appropriate when a petition involves:

Situation	Examples of When Consultation May Be Needed
Program-specific judgment	Whether the request aligns with program expectations or requirements
Degree completion analysis	Whether the student can realistically complete the degree in the required timeframe
Certification progression review	Whether the petition affects state certification requirements or program progression
Clinical education or internship impact	Whether the petition affects field placement, internship, or clinical requirements
Reinstatement feasibility	Whether the student has a realistic pathway to return and complete the program successfully
Course or curriculum-specific questions	Whether a course is required, replaceable, repeatable, or tied to progression benchmarks

This consultation process allows the college to maintain a consistent ARC review structure while still incorporating program-level expertise when necessary.

General Review Principles

The College of Education ARC review process is guided by the following principles:

Consistency: Petitions should be reviewed using a consistent college-level process.
Timeliness: Petitions should be assigned and reviewed promptly so students receive decisions without unnecessary delay.
Student Success: Decisions should consider whether the student has a clear and realistic academic path forward.
Policy Alignment: Reviews should align with USF undergraduate academic policies and ARC petition requirements.
Program Integrity: When needed, program-specific requirements, certification expectations, and clinical education obligations should be considered before a decision is entered.
Documentation: Final decisions and relevant notes should be entered in Archivum by the assigned ARC Representative.

ARC Review Workflow

Step	Responsible Party	Description
1. Student submits petition	Student	Student submits the ARC petition and required documentation through Archivum.
2. Petition enters college workflow	Archivum / College ARC Manager	Petition is routed to the College of Education based on the student's primary major.
3. Petition is reviewed for assignment	ARC Manager	ARC Manager reviews the petition for workflow purposes and assigns it to an ARC Representative.
4. Petition is reviewed	ARC Representative	ARC Representative reviews the petition materials and academic information.
5. Consultation occurs, if needed	ARC Representative	ARC Representative may consult advisors, program coordinators, department chairs, certification personnel, or clinical education personnel when additional expertise is needed.
6. Decision is entered	ARC Representative	Assigned ARC Representative enters the final college-level decision in Archivum.
7. Petition continues through university process	Archivum / University offices	Petition proceeds through the remaining university workflow, as applicable.